Changing Default Bullets and Numbering in Microsoft Word
Okay, I hate to say there's no DIRECT way to change the
defaults. But here's a workaround. By now, you know that your
normal.dot file is
ever-so-important if you have custom settings.
Briefly, we'll create a new style based on your desired
defaults, and swap the toolbar buttons to make them use your style instead of
Word's default. For our demonstration, we'll use numbered lists.
Step 1. Create a New Style
Create a new, blank document. Reset all the numbering styles as
here. Type the following and hit Enter:
That'll provide you with some sample text. Select the three
paragraphs that get created, and apply the numbered items to it using the
toolbar button shown.
For our demonstration, we're going to get rid of the indentation
settings, so that our numbers align on the left margin with the rest of the
text. Instead of using Paragraph formatting, we're going to customize the
Select the three paragraphs and choose FormatàBullets
and Numbering, Numbering tab, then hit the Customize button. Change the
formatting and hit OK. We've used:
Aligned at 0
Tab space after .25
Indent at .25
Keeping the paragraphs selected, choose FormatàStyles
and Formatting from the menu. On the task pane, hit the New Style button. Give
it a name like MyBullets. Choose Add to Template. That style should now appear
in your Styles and Formatting task pane.
Changing the Toolbar Button
We've created out style, now we make it quick to use.
Go to ToolsàCustomize and choose
the Commands tab. On the left, choose Styles. Click the default numbers button
on your toolbar to select it. You'll now see that Modify Selection is available
on the Customize dialog box. Hit Modify Selection and choose Copy Button Image.
From the list of styles on the right, choose MyBullets and drag
it up next to the default numbers button. Choose Modify Selection and then Paste
You should now have two button images that look the same. Drag
the original (default) button image button down off the toolbar and close the
Close Word to ensure that your normal.dot has been saved with
these new settings.
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