Emailing Documents in Microsoft Word
Here I try to provide all the different methods you can use. Some require
VBA. I don't explain all options, but I do explain those used most.
Email the Active Document
If you just want to email your document once, you can use one of several
Use FileŕSend to from the menu.
- Choosing Mail Recipient sends the document as the body of the email
message; don't expect your headers and footers to be included.
- Choosing Mail Recipient (for Review) sends the document as an attachment.
However, when the user opens it, the Reviewing toolbar is present. The subject
of the email automatically becomes "Please review <document name here>" and
the message body states: "Please review the attached document." Track changes
is turned ON automatically when using this option.
- Choosing Mail Recipient (as Attachment) is usually the safest method to
ensure your document arrives in the same format as it left your PC, and
without the annoying Reviewing toolbar.
Use the Email Toolbar Icon.
Click the button on the Standard toolbar.
Clicking this button brings up an "email message header". Fill
it out and hit Send a copy.
Use VBA to Have Documents Sent Back to You
Perhaps you've created a form in Word. You want people to fill
it out and have them send it back to you with the click of a button. VBA
Express's knowledgebase has two methods:
You will need to add a method of sending that the user can
easily see. Perhaps a Submit button at the end of the document. To create this,
use the Control Toolbox. See
this article for more information.
Email From Windows
You can right-click any file and choose Send ToŕMail
Attach to an Email
You can create any email, then choose the Attach icon to attach
any file. Microsoft security features disable the receipt of many attachments.
this article for more information. While my image shows Outlook, virtually
all email clients have a paperclip icon for inserting/attaching files.
OfficeArtilces.com debuted on May 26, 2005.
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