Find and Replace Styles in Microsoft Word
I have often found myself wanting to change my styles to incorporate,
perhaps, a new heading. For instance, suppose I take my 300-page manual and
decide that I should breakdown the chapters into 6 parts. Hence, I now need a
new style that is above my Heading 1 Chapter style for my Part headings.
First, see if this method is more in line with what you want to do (thanks to
for the suggestion!):
If you're uncomfortable with Outline view, then try this method.
What I need to do is move all my styles down one style. So I begin in
reverse. I am using Heading styles 1 through 4. I add a new heading style of
Heading 5. I want to change all my Heading 4s to Heading 5, Heading 3s to
Heading 4s, and so on. Find and replace will help me accomplish my task.
Hit Ctrl+H or Edit®Replace. With your cursor in
the Find What box, hit More®then click the Format
button. Choose Style and pick Heading 4. Click inside the Replace with box and
choose Style and pick Heading 5.
After choosing your style, the Find what box will look like this:
There is no need to enter any text to be found. We are simply searching for
anything at all that has the Heading 4 style applied to it. Now, do the same
thing in the Replace with box, but choose Heading 5.
Hit Replace all.